Overview

Time Clock Settings -- General tab

Time Clock Settings -- Special Pay Dates tab

     Overview

 

 

Set the default shop settings for the Time Clock by clicking on:

 

TOOLS | SYSTEM SETUP | TIME CLOCK SETTINGS

 

Note: The default shop settings will be overridden by the Time Clock Settings defined in the Employee Record.

 

 

 

Time Clock Settings -- General tab

 

 

Week Ending Day:

Select the day of the week your pay period ends on. This is used for payroll purposes and is usually set to Friday or Saturday. 

Special Pay Rates:

For each rate listed (Saturday, Sunday, Holiday, and Special) enter a value for the Special Pay Rate calculation. The value entered here will be multiplied by the Employee Record Hourly Rate to determine the Special Pay Rate. The actual calendar dates where the Special Pay Rates will be applied are defined in the Special Pay Dates tab. Note: If the standard hourly rate will be used, the rate should be set to the default value of 1 and not 0.

 

• Example 1:

Holiday Rate = 1.5

Hourly Rate from the Employee Record ($10.00) x Holiday Rate (1.5) = $15.00 / hour.

 

• Example 2:

Saturday Rate = 1.0

Hourly Rate from the Employee Record ($10.00) x Saturday Rate (1.0) = $10.00 / hour.

 

For Overtime Rates, enter a value to multiply by the Employee Record Hourly Rate to determine the Overtime Rate. This rate will be applied to any hours that exceed the value entered for a regular business day / week.

 

Note: The Time Clock Settings defined in the Employee Record will override the Time Clock Settings defined here.

 

 

Time Increments

• Time increment for Hourly Wages: Select the number of minutes to define the time increment that hourly wages are reported in.

• Round Up to Next Increment At: Select the number of minutes to determine when to round up to the increment selected above.

 

At the end of the day, all time entries are totaled and converted to hours. Any remaining minutes are rounded up or down based on the number of minutes entered in the Round Up to Next Increment At field. (Note: Rounding only occurs at the end of a day and not after each time entry is added.)

 

Example:

Time increment for Hourly Wages = 15

Round Up to Next Increment At = 9

 

If the total clocked hours for the day is 4 hours and 10 minutes, the system will round up to 4 hours and 15 minutes. If the total clocked hours for the day is 4 hours and 8 minutes, the system will round down to 4 hours.

 

 

Personal Pay Amount Captions:

Enter descriptions for up to 3 types. These types can be used to record hours for Jury Duty, Personal Day, etc. If descriptions are not entered, the system will use the default caption of Misc1, Misc2, and Misc3.

 

 

 

Time Clock Settings -- Special Pay Dates tab

Pay for Holidays, Saturdays, Sundays and other Special days are based on the dates entered in this Special Pay Dates tab and the corresponding Special Pay Rate type selected for that date. When a time clock entry is entered for one of the dates in the Special Pay Dates tab, the corresponding pay rate will be calculated for the total hours on that day.

Enter all calendar dates that should be paid at one of the Special Pay Rates (Saturday, Sunday, Holiday, or Special) defined in the General tab.

 

• Click Add New to enter a new date.

  • Date: Enter each date to be paid at a Special Pay Rate.

  • Special Pay Rate: Select the applicable pay rate of Saturday, Sunday, Holiday, or Special.

  • Description: Enter a description for the date entered and Special Pay Rate selected (i.e. Labor Day, New Years Day, Sunday Pay)

 

• Highlight a previously entered Special Pay Date and Click Delete to remove it.

 

Note: The Saturday/Sunday pay rate will not automatically apply to hours that fall on a Saturday or Sunday; the Saturday/Sunday calendar dates must be included in the Special Pay Dates table to apply the Saturday/Sunday pay rate.