Overview
The Non-Stocked Pricing file allows prices to be stored for non-stocked items without taking up space in the Inventory file. Items can be manually added to this file or automatically added through the Non-Stocked Pricing File Update function.
When an item is keyed in at point of sale, the system first checks to see if the item is in the Inventory file. If the item is not found in the Inventory file, and the user selects to add the item as a non-stocked item, the system will then check the NonStock Pricing file. If the item is found in the NonStocked pricing file, the information and prices entered in the file will be applied to the ticket.
Note: when adding a new record to the Non-Stocked Pricing file, if the manufacturer code is not currently in the Manufacturers file, it will be automatically added to the table.
Steps: Non-Stocked Pricing File
To manually add an item to the Non-Stocked Pricing file, click on:
Supplier: Select a supplier from the drop down box or leave blank to apply to all suppliers.
MFG: Enter the 3-digit alphanumeric code for the manufacturer of the item being added to the non-stocked pricing file.
Part Number: Enter the part number of the item being added to the non-stocked pricing file.
Description: Enter a description of the non-stocked part.
Addl Info: Enter any additional comments pertaining to the non-stocked part.
Cross Reference: Enter a cross-reference part number. This can be very helpful when the manufacturer you regularly stock parts for is out of a particular part. For instance, if you do not sell Acme filters but you do sell Widget filters, you can list an Acme filter number to avoid losing a sale.
Detail Type: Select the inventory item type value described below. (Note: these values are loaded in the system and are not user defined. By default, this field will be populated by the value defined in the manufacturer record or in the shop settings.)
Battery
Extended Warranty
Fractional Part: A part that can be sold in fractional quantities. (For example, fluids, or hoses.)
Freight
Gift Certificate
Inspection Package
Job Package
Labor
Labor Diagnostic
Labor Sublet
Misc: A sales item that you do not wish to track. (For example a miscellaneous item may be an accessory, tire weights, or candy.)
Part: An existing item that you stock in inventory and sell in whole (not fractional) quantities.
Shop Supplies
Tire
Tire Parts
Tire Service
Towing
Used Tire
Wheel
Sales Category: Select a code here to group similar goods or services together for the purpose of sales and inventory tracking and reporting. Some examples of Categories might be tires, batteries, brakes, accessories, and fluids. These codes are defined in Tools/System Tables/Category Code.
Pricing Category: Select a code here to group similar goods or services together for the purpose of sales and inventory tracking and reporting. Some examples of Categories might be tires, batteries, brakes, accessories, and fluids. These codes are defined in Tools/System Tables/Category Code.
Code: Enter a code here to assign to the item for reporting purposes only. The system does not keep track of valid codes, therefore, we recommend that you keep a list of all codes that you establish and what they represent.
Movement Code: Enter a code here to assign to the item for reporting purposes only. The system does not keep track of valid codes, therefore, we recommend that you keep a list of all codes that you establish and what they represent.
Warehouse Stock flag: Select Yes/No to indicate the status of the warehouse stock.
Standard Package Flag: Select the package type the item is sold in (i.e. Box, Ea, Pk, Roll, Sleeve).
List: Enter the list price for the non-stocked item.
Sell: Enter the selling price for the non-stocked item.
User: Enter the user price level for the non-stocked item.
Non-Stocking Dealer: Enter the non- stocking dealer price. This price level can be linked with an individual customer or account as the default-selling price.
Stocking Dealer: Enter the stocking dealer price. This price level can be linked with an individual customer or account as the default-selling price.
Jobber: Enter the jobber price. This price level can be linked with an individual customer or account as the default-selling price
Cost: Enter the dollar amount for the cost on the non-stocked item. (This price does not include core cost.)
Core Deposit: If this item has a core, enter the dollar amount required for a core deposit. This deposit is specific to this non-stocked item.
Core Cost: If this item has a core, enter the dollar amount of the actual cost of the core.
FET: Enter the Federal Excise Tax charge for the non-stocked item.
Freight: Enter the freight charge to ship the non-stocked item.