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Convert To / From Open Item

 

Overview

 

Each account is set to a posting mode of either Balance Forward or Open Item based on the value specified in the Open Item field on the Account Record. A Balance Forward Posting mode normally applies a payment to the oldest outstanding balance first, whereas the Open Item Posting mode enables a payment or partial payment to be applied to specific invoice(s).

 

The Open Item flag on the Account Record cannot be changed once the account has been added and you have hit save.  If you need to change the account from Balance Forward to Open Item, Open Item to Balance Forward, or reset the Open Item Flag on the Account Record, follow the steps listed below.

 

Note: Conversions are usually performed immediately following the month-end statement, prior to posting any new activity to the account. 

 

 

Steps: Convert To/From Open Item

 

To convert the posting mode of an account, access:

 

File | Account Maintenance |Convert Accounts To/From Open Item

 

This program will convert accounts from Open Item to Balance Forward or from Balance Forward to Open Item. A statement must be run (with the Do Update parameter enabled) immediately prior to running this utility for each account being converted.

 

Select the conversion statement that reflects the

 current posting mode of the account and the posting mode it is being converted to:

• Convert Balance Forward Accounts To Open Item
• Convert Open Item Accounts To Balance Forward

 

Continue the conversion process by clicking on the applicable button:

• Click on Enter Selection Criteria to enter the criteria to select the account(s) to convert.
• Click on Clear Selection Criteria to remove any previously selected criteria.
• Click Next and all accounts that meet the selection criteria will appear in the Select the accounts to convert screen.
• Click Exit to exit and close the Conversion function.

 

Once all account selection criteria has been entered:

• Click Done to save the account criteria and it will be displayed in the Select Accounts to Convert box.
• Click Cancel to remove any new selection criteria while retaining any selection criteria previously displayed in the Select Accounts to Convert box.

Select the accounts to convert screen:

• All accounts displayed will be checked for conversion by default. Uncheck any account you do not wish to convert at this time.

Note: If there is activity on an account, it will not be available to select for conversion until a statement is run on the account with the Do Update parameter enabled. (See Statement documentation for further information.

• Click Back to return to the selection criteria screen. If a new criterion is added, it will overlay any account previously displayed regardless of whether the account is checked to be selected.
• Click Convert Selected Accounts convert the posting mode of the selected account(s). The Conversion Status screen will display COMPLETED when the conversion process is finished.
• Click Exit to exit and close the Conversion function.

 

 

See also